c-prime software for community association mangement offers a whole new way to look at your community. c-prime software has been developed by association management professionals with managers’ needs in mind. Using enterprise-style data management principles, c-prime brings you the information you need quickly and easily. Efficient access to needed data means that you can focus on your community instead of your filing.

The 6 components of c-prime organize and help you manage your community data.

• Community
• Property
• Residents
• Inventory
• Maintenance
• Enforcement
• Management

Community/Property

Effective management requires efficient access to information. c-prime organizes association data so documents, contracts, maps, lists, and reports are only a few keystrokes away.

• Units, accounts, residents, groups, pets and vehicles
• Streets, neighborhoods or buildings
• Documents, contracts, and maps – text and/or scans
• Communications – calls, mail, emails
• Elections and surveys – including statistical reports
• Security incidents

C-prime manages your data so you can focus on managing your community.

Communication and phone logs have never been so easy.

Quick pick lists fill in the blanks – known residents, addresses, and communities, as well as known inventory in the vicinity of complaints are automatically entered. c-prime recognizes that callers don’t always call about their own unit, so there is room to store information about more than one unit per call. Logs store information about incoming and outgoing correspondence, emails, and telephone call. c-prime also tracks communications to and from vendors, government agencies, prospective buyers – whatever you want to track.

Not all of your data is typed. c-prime stores scans of policies and contracts, as well as text files. You can see it, print it or search it whenever you need to.

Residents

They call. They visit. They ask. They call. They pay. They vote.

They call again.

And you’re supposed to keep track of them all.

c-prime stores information about residents and owners, including groups to which they belong and communications to and from them.

• Data related to residents, owners, absentee owners, and management companies
• Contact information
• Residents in same household
• Registration and membership in groups, activities, classes, and events
• Communications – calls, mail, emails
• Resident passwords to ensure privacy

Inventory

Resident dollars pay for the management and maintenance of association inventory. c-prime’s inventory function stores all the data you will ever need to plan, inspect, maintain, and report on the community’s inventory.

c-prime tracks inventory items whether or not they have an actual address. You can store inventory items by GPS coordinates or by a description of location.

Inventory – Reserves

An optional module interacts with your inventory data and/or expert reserve studies to help you generate reserve schedules that reflect the specific needs of your associations. Two versions of the component method, where funds are saved for specific inventory items.

• Analysis 1 ignores the impact of interest and inflation
• Analysis 2 considers the impact of interest and inflation

Three versions of the cash flow (pooling) method, where funding goals are set so that sufficient funds are available for forecast replacement needs.

• Analysis 3 assumes a single contribution rate over a 40-year window.
• Analysis 4 considers varying contributions over a 20-year window.
• Analysis 5 considers varying contributions and expenditures over a 10-year window.

Whether your inventory data has been provided by the developer, a reserve study expert, or your own hard work, the reserve models provide valuable guidance on saving levels for the association.

Reserves are today’s promise to the future.

Ensure that your community is prepared to fulfill that commitment through sensible planning tools that recognize the difference between ideal conditions and funding realities.

Maintenance

Work order management has never been simpler. Work order entry tools include references to known inventory, task specifications, vendors, contacts, contracts, bids, and budgets. Feedback systems have been installed to help you analyze efficiencies and costs.

As work orders are completed, maintenance costs are entered into the inventory, providing additional analysis mechanisms.

c-prime’s tracking mechanisms calculate accumulating fines. In the example above, the fine increases by $10 every week the violation remains uncorrected.

The maintenance component also tracks vendors, bids, and contracts, as well as resources, rates and inventories. And did we mention that users can sort maintenance or inspection routes by driving order rather than by the alphabet?

Enforcement

c-prime’s document-based enforcement sector references your policies and covenants as you develop enforcement histories and procedures. Not only will the consistency of enforcement be improved, but training and communication costs will be decreased through clear and understandable processes. c-prime also tracks fines and billable charges to ensure accountability and accuracy.

• Scans and/or text of covenants and policies
• Tools to create standardized yet flexible enforcement procedures
• Tracking of architectural data, including unit models, architectural elements, colors, styles, and materials

c-prime’s tracking mechanisms calculate accumulating fines. In the example above, the fine increases by $10 every week the violation remains uncorrected.

Management

Managing your business is as important as managing your communities. Based on an enterprise-style integrated resource management model, c-prime provides mechanisms for tracking schedules, staff, resources, rates, and materials.

• One-time entry for most types of data to reduce duplication of effort
• Reliable, efficient transition from existing data management systems
• “Click-it-and-pick-it” lists for most data items
• An attractive, easy-to-use interface reduces user fatigue
• Double-checks on data entered during correspondence and phone calls ensure that data errors are avoided
• Compatibility with lap-top technology for entering data in the field, in meetings or on the road
• Reports that are searchable on any field or combinations of fields
• Data that is sortable by a variety of parameters to reflect reality instead of the alphabet
• Report layouts provide a professional appearance for presentation to community leaders
• Multi-level security capability to protect data types from unauthorized access while permitting users to see and access the information they need
• The capability of storing photographs, maps, letterhead, governing documents, and other important pieces of “untyped” data
• Fully integrated data with direct, intuitive navigation
• The capability to manage your clients and your management company

c-prime’s tracking mechanisms calculate accumulating fines. In the example above, the fine increases by $10 every week the violation remains uncorrected.

For more information about c-prime, Click here to contact us.

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